Add Transaction

Transactions are the data that commissions will be paid against. This is normally sales or invoices but can be other transactions. Add Transaction option enables policy to add premium transactions which are the actual payments paid for the policy .The transaction date and period determine when the transaction has to be calculated. Current period, active transactions are used for calculation. The calculation process then assigns the reps, commission rates, and determines the commission amounts.

This section enables you to create transactions. To create a transaction, populate the form details, as tabulated:

Field	Description
Fields marked with (*) are mandatory.
Transaction ID	Enter a unique ID representing the Transaction.
Transaction Line	Enter the Transaction Line.
Effective Date	Click the text field adjacent to this field and pick the effective date from the calendar.
Transaction Line Level	Select the Transaction Line Level from the drop down list. The Available options are the following: · Detail · Summary You can also click button to view the Option List.
Transaction Date	Click the text field adjacent to this field and pick the transaction date from the calendar.
Transaction Status	Select the Transaction Status from the drop down list. The Available options are the following: · Invoiced · Ordered · Others · Paid · Shipped You can also click button to view the Option List.
Transaction Type	Select the Transaction Type from the drop down list. The Available options are the following: · Adjustment · Appointment · Bill Payment · Booking · Check · Claim · Contract · Credit Card Charges · Credit Charge Credits · Credit Memo · Estimate · Fees · General · Inventory Adjustment · Invoice · Journal · MBO · New Contracts · Opportunity · Payments · Placement · Premium Purchase Order · Recurring Payment · Return/Cancel · Revenue · Sales Order · Sales Receipt · SPIFF · Time Tracker · Vendor Credits
Transaction Line Type	This field is auto populated. <Check>
Is Projection	Select the check box adjacent to this field if you want to mark the transaction as the projection.
*Relates To* *Note:* You can click on this grid name to show/hide the Relates To information.
Customer	Enter/pick the Customer ID. You can enter the complete Customer ID or enter partial Customer ID. As you key in the characters, matching Customer IDs are displayed as suggestions. You can pick the appropriate Customer ID. Or, you can click button to pick a Customer ID from the Lookup window. You can also click button to view the Option List.
Customer Job/Contract	Enter/pick the Customer Job/Contract. You can enter the complete Customer Job/Contract or enter partial Customer Job/Contract. As you key in the characters, matching Customer Jobs/Contracts are displayed as suggestions. You can pick the appropriate Customer Job/Contract. Or, you can click button to pick a Customer Job/Contract from the Lookup window. You can also click button to view the Option List.
Full Customer Job	<Content>
Product	Enter/pick the Product. You can enter the complete Product or enter partial Product. As you key in the characters, matching Product are displayed as suggestions. You can pick the appropriate Product. Or, you can click button to pick a Product from the Lookup window. You can also click button to view the Option List.
Full Product Name	<Content>
Policy ID	Enter/pick the Policy ID. You can enter the complete Policy ID or enter partial Policy ID. As you key in the characters, matching Policy IDs are displayed as suggestions. You can pick the appropriate Policy ID. Or, you can click button to pick a Policy ID from the Lookup window. You can also click button to view the Option List.
Vendor	Enter/pick the Vendor ID. You can enter the complete Vendor ID or enter partial Vendor ID. As you key in the characters, matching Vendor IDs are displayed as suggestions. You can pick the appropriate Vendor ID. Or, you can click button to pick a Vendor ID from the Lookup window. You can also click button to view the Option List.
Group	Enter/pick the Group ID. You can enter the complete Group ID or enter partial Group ID. As you key in the characters, matching Group IDs are displayed as suggestions. You can pick the appropriate Group ID. Or, you can click button to pick a Group ID from the Lookup window. You can also click button to view the Option List.
Category	Enter/pick the Category ID. You can enter the complete Category ID or enter partial Category ID. As you key in the characters, matching Category IDs are displayed as suggestions. You can pick the appropriate Category ID. Or, you can click button to pick a Category ID from the Lookup window. You can also click button to view the Option List.
Class	Enter the class.
Primary Territory	Enter/pick the Primary Territory. You can enter the complete Primary Territory or enter partial Primary Territory. As you key in the characters, matching Primary Territories are displayed as suggestions. You can pick the appropriate Primary Territory. Or, you can click button to pick a Primary Territory from the Lookup window. You can also click button to view the Option List.
Full Territory ID	<Content>
Payee Job Category	Enter/pick the Payee Job Category. You can enter the complete Payee Job Category or enter partial Payee Job Category. As you key in the characters, matching Payee Job Categories are displayed as suggestions. You can pick the appropriate Payee Job Category. Or, you can click button to pick a Payee Job Category from the Lookup window.
Source	Enter/pick the Source. You can enter the complete Source or enter partial Source. As you key in the characters, matching Sources are displayed as suggestions. You can pick the appropriate Source. Or, you can click button to pick a Source from the Lookup window. You can also click button to view the Option List.
Account Name	Enter/pick the Account Name. You can enter the complete Account Name or enter partial Account Name. As you key in the characters, matching Account Names are displayed as suggestions. You can pick the appropriate Account Name. Or, you can click button to pick a Account Name from the Lookup window. You can also click button to view the Option List.
SO Number	Enter the SO number.
PO Number	Enter the PO number.
Terms	Enter the terms.
Payment Type	Enter the Payment Type.
Credit Memo ID	Enter the Credit Memo ID.
Check Number	Enter the Check Number.
Bill Number	Enter the Bill Number.
*Amounts* *Note:* You can click on this grid name to show/hide the Amounts information.
Quantity	Enter the quantity.
Unit of Measure (UOM)	Select the UOM from the drop down list. The available options are the following: · Box · Case · Container · Ea · Feat · Gallon · Kg · Lb · Meter · Ounce · Pallet · Ton · Truck
Weight	Enter the weight.
Unit Cost	Enter the unit cost.
Cost	Enter the cost.
Sales Amount	Enter the sales amount.
Gross Profit	Enter the gross profit.
Profit Pcnt	Enter the profit percentage.
Tax	Enter the tax amount.
Discount	Enter the discount amount.
Shipping Fee	Enter the shipping fee.
Commission Amount	Enter the commission amount.
Commission Rate	Enter the commission rate.
*Payee Information* *Note:* You can click on this grid name to show/hide the Payee information.
Primary Payee	Enter/pick the Primary Payee. You can enter the complete Primary Payee or enter partial Primary Payee. As you key in the characters, matching Primary Payees are displayed as suggestions. You can pick the appropriate Primary Payee. Or, you can click button to pick a Primary Payee from the Lookup window. You can also click button to view the Option List.
Primary Payee Credit Pcnt	Enter the primary payee credit percentage.
Payee2 – Payee 30	Enter/pick the Payee. You can enter the complete Payee or enter partial Payee. As you key in the characters, matching Payees are displayed as suggestions. You can pick the appropriate Payee. Or, you can click button to pick a Payee from the Lookup window. You can also click button to view the Option List.
Payee2 – Payee 30 Credit Pcnt	Enter the payee credit percentage.
*Events* *Note:* You can click on this grid name to show/hide the Events information.
Ordered Date	Click the text field adjacent to this field and pick the ordered date from the calendar.
Ordered Flag	Select the check box adjacent to this field if you want to enable ordered flag.
Invoiced Date	Click the text field adjacent to this field and pick the invoiced date from the calendar.
Invoiced Flag	Select the check box adjacent to this field if you want to enable invoiced flag.
Shipped Date	Click the text field adjacent to this field and pick the shipped date from the calendar.
Shipped Flag	Select the check box adjacent to this field if you want to enable shipped flag.
Paid Date	Click the text field adjacent to this field and pick the paid date from the calendar.
Paid Flag	Select the check box adjacent to this field if you want to enable paid flag.
Other Date	Click the text field adjacent to this field and pick the other date from the calendar.
Other Flag	Select the check box adjacent to this field if you want to enable other flag.
Action Flag	This field is set to Active and is disabled.
Ordered Process	Select the check box adjacent to this field if you want to mark as ordered process.
Invoiced Process	Select the check box adjacent to this field if you want to mark as invoiced process.
Shipped Process	Select the check box adjacent to this field if you want to mark as shipped process.
Paid Process	Select the check box adjacent to this field if you want to mark as paid process.
*Flexible Fields* *Note:* You can click on this grid name to show/hide the Flexible Fields information.
Flexi Text 1 – Flexi Text 7	These are flexible text fields used to store text data for which you do not have a standard fields present. These fields can be renamed.
Flexi Amount 1 – Flexi Amount 8	These are flexible numeric fields used to store numeric data for which you do not have a standard fields present. These fields can be renamed.
*Contracts* *Note*: You can click on this grid name to show/hide the Contracts information.
Contract ID	Enter the contract ID.
Contract Type	Enter the contract type.
Contract Line Type	Click the drop down list adjacent to this field and select the contract line type. The available values are the following: · Contract Detail · Contract Master · Contract Milestone You can also click button to view the Option List.
Contract Status	Enter the status of the contract.
Contract Start Date	Click the text field adjacent to this field and pick the contract start date from the calendar.
Contract End Date	Click the text field adjacent to this field and pick the contract end date from the calendar.
Contract Duration	Enter the contract duration.
Contract Duration Frequency	Click the drop down list adjacent to this field and select the contract duration frequency. The available values are the following: · Annual · Bi-monthly · Bi-weekly · Half yearly · Monthly · Other · Quarterly · Twice monthly · Weekly You can also click button to view the Option List.
Parent Contract ID	Enter the parent contract ID.
Contract Amount	Enter the contract amount.
*Currency Details* *Note:* You can click on this grid name to show/hide the Currency Details information.
Txn Input Currency	Enter/pick the input currency. You can enter the complete input currency or enter partial input currency. As you key in the characters, matching input currencies are displayed as suggestions. You can pick the appropriate input currency. Or, you can click button to pick an input currency from the Lookup window. You can also click button to view the Option List.
Currency Conversion Rate	Enter the currency conversion rate.
Transaction Currency	Enter/pick the currency. You can enter the complete currency or enter partial currency. As you key in the characters, matching currencies are displayed as suggestions. You can pick the appropriate currency. Or, you can click button to pick a currency from the Lookup window. You can also click button to view the Option List.
*Status*
Txn Periods From Initial Date	Enter the number of transaction periods from the initial date.
Days Difference	Enter the difference in days.
Renewal Status	Click the drop down list adjacent to this field and select the renewal status. The available values are the following: · Cancel · Endorsement · New · Renewal You can also click button to view the Option List.
Closed By	Click the drop down list adjacent to this field and select the closed by person role. The available values are the following: · Manager · Other · Self You can also click button to view the Option List.
Process State	This field is auto populated with the value Input. This field is inactive.
Comments	Enter the comments on status information.
*Billing Details* *Note:* You can click on this grid name to show/hide the Billing information.
Billing Address 1	Enter the billing address line 1.
Billing Address 2	Enter the billing address line 2.
Billing Address 3	Enter the billing address line 3.
Billing Address 4	Enter the billing address line 4.
Billing Address 5	Enter the billing address line 5.
Billing City	Enter the billing city.
Billing State	Enter the billing state.
Billing Postal Code	Enter the billing postal code.
Billing Country	Enter the billing country.
Billing Note	Enter the billing note.
*Shipping Details* *Note:* You can click on this grid name to show/hide the Shipping information.
Shipping Address 1	Enter the shipping address line 1.
Shipping Address 2	Enter the shipping address line 2.
Shipping Address 3	Enter the shipping address line 3.
Shipping Address 4	Enter the shipping address line 4.
Shipping Address 5	Enter the shipping address line 5.
Shipping City	Enter the city to which the item is shipped.
Shipping State	Enter the state to which the item is shipped.
Shipping Postal Code	Enter the postal code of the place to where the item is shipped.
Shipping Country	Enter the country to which the item is shipped.
Owner	This field is auto populated with the name of the user who has created this record.
*GL Information* *Note:* You can click on this grid name to show/hide the GL information.
GL Expense Account	Enter/pick the GL expense account. You can enter the complete GL expense account name or enter partial GL expense account name. As you key in the characters, matching GL expense accounts are displayed as suggestions. You can pick the appropriate GL expense account. Or, you can click button to pick a GL expense account from the Lookup window.
GL Payable Account	Enter/pick the GL payable account. You can enter the complete GL payable account name or enter partial GL payable account name. As you key in the characters, matching GL payable accounts are displayed as suggestions. You can pick the appropriate GL payable account. Or, you can click button to pick a GL payable account from the Lookup window.
GL Accrual Account	Enter/pick the GL accrual account. You can enter the complete GL accrual account name or enter partial GL accrual account name. As you key in the characters, matching GL accrual accounts are displayed as suggestions. You can pick the appropriate GL accrual account. Or, you can click button to pick a GL accrual account from the Lookup window.
GL Class	Enter/pick the GL class. You can enter the complete GL class name or enter partial GL class name. As you key in the characters, matching GL classes are displayed as suggestions. You can pick the appropriate GL class. Or, you can click button to pick a GL class from the Lookup window.