The Add New Year End option enables you to create new Year End records in the database. Perform the following procedure to create a new Year End record:
Note: Ensure to take a Backup before doing Year End.
- Click
The Year End – Add page is displayed. This definition expects you to enter detail in various steps, by clicking 
or 
buttons.
- Populate the form with required details as tabulated:
| Field | Description |
| Fields marked with (*) are mandatory. | |
| Step 1: Specification ID | |
| Year End Specification ID | Enter a unique ID representing the Year End. |
| Step 2: Year End Specification Details | |
| Retain data for | Select the radio button adjacent to the required option. The available options are the following:
· Current Fiscal Year · Current And Prior Fiscal Year · Current And Last Two Fiscal Year · All Year |
| Next Fiscal Year Start Date | This field is auto populated based on the current year end date. |
| Transactions To Affect | The transitions that are used are by default selected. Select the check boxes adjacent to the select and deselect any of transaction types that you want to carry forward. |
| Step 3: Payee Master Data | |
| · All other payees
· Inactive payees · Payees with no active plan · Terminated payees |
Click the drop down list adjacent to these fields and select the required action for next year. The available options are the following:
· Leave as It Is (default) · Purge · Function |
| Step 4: Payee Balances | |
| · Adjustment/Recovery balances
· Advance balances · Cap balances · Cap carry forward balances · Draw balances · Guarantee balances · Other balances |
Click the drop down list adjacent to these fields and select the required action for next year. The available options are the following:
· Zero Out · Leave as It Is (default) · Function |
| Step 5: Plan Data | |
| · All other plans
· Completed plans · Plans for inactive payees · Plans for terminated payee |
Click the drop down list adjacent to these fields and select the required action for next year. The available options are the following:
· Leave as It Is (default) · Purge · Function |
| Step 6: Calculation Data | |
| · Cumulated Attainment
· Paid data · Unpaid data |
Click the drop down list adjacent to these fields and select the required action for next year. The available options are the following:
· Leave as It Is (default) · Purge · Function |
| Step 7: Transaction Data | |
| · Closed transactions
· Open transactions · Transactions do not process · Transactions on hold |
Click the drop down list adjacent to these fields and select the required action for next year. The available options are the following:
· Leave as It Is (default) · Purge · Function |
| Step 8: Other Master Data | |
| · Closed customer jobs
· Completed Process Locks · Inactive customers · Inactive products · Policy · Structure · Vendor |
Click the drop down list adjacent to these fields and select the required action for next year. The available options are the following:
· Leave as It Is (default) · Purge · Function |
- Click
button to complete the definition. - Optionally, you can click
button to execute the definition and move the fiscal year in accordance with the new definition.
You can also view the error report by clicking the Error Log Report link. The error log displays Summary and Detail information.